Free Sales Invoice Template
When you sell physical goods, the invoice needs to show exactly what left your shop: each product, how many units, the unit price and the tax. This sales invoice template is set up for product-heavy invoices and calculates line totals, tax and the grand total for you.
No signup · No watermark · Instant PDF download
| Description | Qty | Rate | Tax |
|---|---|---|---|
| Item X | 100 | $15 | 5% |
| Item Y | 50 | $30 | 5% |
Goods once sold will not be taken back.
Who this template is for
- Retail shops and online sellers
- Wholesalers and distributors
- Makers and craft sellers
- Event and market vendors
What to include on your invoice
- Seller and buyer details
- Invoice number and date of sale
- Product name or SKU for each item
- Quantity, unit price and line total
- Sales tax or VAT rate and amount
- Return or exchange policy, if any
Tips to get paid faster
- Use SKUs or product codes in the description so you can match invoices to stock.
- Apply tax per item. Different products can have different rates.
- State your return policy in the notes to avoid disputes.
How to use this template
- Click Use This Template Free. The editor opens with the sample items pre-filled.
- Replace the sample details with your business and client information, and add your logo.
- Edit the line items. Totals and tax are calculated automatically.
- Download the PDF and send it to your client. No account needed.
Prefer typing a sentence? Pro users can use the AI invoice generator to build the invoice from a plain-English description of the work.
Frequently asked questions
What is the difference between a sales invoice and a receipt?
A sales invoice asks for payment and lists what was sold; a receipt confirms payment was received. You can mark an invoice as paid in the notes to use it as a receipt.
Can I add many products to one invoice?
Yes. Add as many line items as you need; totals update automatically.
Are totals calculated automatically?
Yes. Line totals, tax and the grand total update as you type, so there is no manual maths.